Your limited company must keep and maintain company registers for your company officers. Your company officers registers include the following:
Register of directors
This register of directors will contain details of all your company directors whether an individual or corporate directors. This register will exclude the individual director’s home address unless the director’s home address is also given as the director service address.
Register of directors’ residential address
This register of directors’ residential address is kept private and confidential and not for public inspection.
Register of secretaries
This register of secretaries is required only If your limited company has appointed a company secretary. Under the Companies Act 2006, this appointment is optional for a private limited company.
Any movements within your limited company officers structure whether appointment, resignation or changes of their personal details, your respective registers must be updated.
Companies House must also be informed of any changes to your company’s officers. Appropriate Companies House forms must be sent to Companies House within 14 days of the change.
Companies House forms
The Companies House forms are listed below:
|Form reference||Filing purpose|
|AP01||To appoint a director|
|AP02||To appoint a corporate director|
|AP03||To appoint a company secretary|
|AP04||To appoint a corporate secretary|
|CH01||Change of director’s personal details|
|CH02||Change of corporate director’s particulars|
|CH03||Change of company secretary’s details|
|CH04||Change of corporate secretary’s details|
|TM01||Company Director resignation|
|TM02||Company secretary termination|
If the information sent to Companies House does not match Companies House existing records, they may choose to accept your companies house forms but mark it as inconsistent with the public register until you corrected your filing.
The changes in your company officers must also be included when filing your confirmation statement.