UK Company must keep and maintain the Register of directors home address. This register is different from that of the Register of directors.
The information you would need to keep and maintain include:
- The usual residential address of each of your company’s directors.
- If your director’s usual residential address is the same as his service address, as stated in your company’s register of directors then your register of directors’ home addresses need only contain an entry to that effect. However, this does not apply if his service address is stated to be your company’s registered office.
You must keep your directors’ home addresses private and confidential. Your company can only use this information to contact your director on matters related to Companies House. Unless your director has given his/her consent to use his/her residential address for other purposes or if so required by the court.
Companies House would not publish your director’s home address on their website or be made available for public inspection. If your director is using his home address as the registered office address, Companies House would not make reference to that fact. In other words, people would not know that you are using your home address as your registered office address or service address unless you tell them.
However, Companies House will provide your directors’ home addresses to Credit Reference Agencies and Specified Public Authorities.
Your confirmation statement
You must notify Companies House using the Form CH01 within 14 days of any changes to your director’s home address.
If you are filing your CH01 at the same time with your confirmation statement, check that Companies House already accepted your CH01 before filing your confirmation statement.
For instance, you are to submit your CH01 and CS01 (Confirmation statement) at the same time on paper form. Companies House rejected your CH01 because you put a PO Box address as the director’s home address. Of course your CH01 would be rejected. Your director cannot be possibly live in a letter box. Let say you did not know this. To save time, you send in CH01 and CS01 at the same time. Both documents would be rejected by Companies House.
The best way forward is to use the Companies House web filing service. For this purpose, you would require your authentication code. Usually, Companies House would acknowledge acceptance of filing by email if you submit your CS01 and CH01 documents online.
Failed to maintain Register of directors home address
For limited company with registered office in England and Wales
Your company and all of your directors and company secretary is guilty of an offence under section 165 of the Companies Act 2006. This includes a shadow director. Consequently, you all are liable on summary conviction to a fine not exceeding level 5 on the standard scale. In addition, for continued contravention, a daily default fine not exceeding one-tenth of the greater of £5,000 or level 4 on the standard scale.
For limited company with registered office in Scotland and Northern Ireland
Your company and all of your directors and company secretary is guilty of an offence under section 165 of the Companies Act 2006. This includes a shadow director. Therefore, you are all liable on summary conviction to a fine not exceeding level 5 on the standard scale. And, for continued contravention, a daily default fine not exceeding one tenth of level 5 on the standard scale.
This section applies only to directors who are individuals, not the corporate directors.