How to change company authentication code

You can change your company’s authentication code at any time. How to change your company authentication code with Companies House is easy. Follow the step-by-step guide below.

Change company authentication

StepsAction to take
1You must log in to Companies house’s web filing service using your email address and password registered with Companies House for web filing service.
2You must also enter your company number and the authentication code issued by Companies House if this is the first time you are changing your authentication code.

If you have misplaced your original authentication code issued to your company by Companies House, you can request it again. It will be sent to your company’s registered office address.
3Once login into the web filing service dashboard, you will see “company authentication” on the left-hand menu. Click on it.
4You will be asked to choose a new 6 character code and re-enter the code again. then you click the “change code” button to activate the change.

Take note that Companies House will send a letter to your registered office address to confirm your authentication code has been changed. For this reason, it is important you make sure you are able to access mails sent to your company’s registered office address.
5 all done.

It is very important you treat your authentication code like your debit card and credit card pin because anyone who has access to your authentication code can file information for your company with Companies House.

Correspondingly, If the person is no longer authorized to file information for your company then change your authentication.

Prefer papers filings

If you prefer to submit papers filings instead of electronically with Companies House, you can cancel your authentication code.

Tick the box “I wish to cancel the company authentication code”. Then click the “cancel code” button. Take note that once you cancel your authentication code, you will not be able to submit your confirmation statement, company accounts, director appointment, and so on electronically.

Reminders from Companies House

No more paper reminders from Companies House. No more paper reminders from Companies House. You will receive a notice about this at your company’s or LLP’s registered office address.

Email reminders from Companies House

However, if you would still like to receive a reminder about when your confirmation statement and your company account are due, you may sign up to Companies House’s email reminder service.

Companies House provides this service for free. You can choose up to 4 people to receive a reminder about your limited company and limited liability partnership. The 4 people limit includes your accountant. Whoever signed up for the email reminder can also file your company account and your confirmation statement immediately from a link within the email.

Who is responsible to file documents with Companies House

The company law read it is the director’s responsibilities to submit company information on time to Companies House. As a director you could get a criminal record, a fine and disqualification if you do not deliver your company accounts and confirmation statement on time.

For this reason, we strongly recommend you sign up for Companies House email reminder service as soon as possible. You have nothing to lose. Furthermore, it is free.

If you have an accountant, you do not usually have to worry about Companies House filings because they will take care of it for you.

Companies House online filing services

You would require your company’s authentication code to file online. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.

If you require help with your company’s confirmation statement and company accounts, contact Our accountants. They will be more than happy to assist you.

Companies House has created an interim paperless filing service to accept documents which would normally require a live signature during COVID-19 pandemic. You can easily upload your documents to the Companies House website.

If you no longer want to keep your company or LLP then you must formally apply to Companies House to have it removed from the register. If you require help to close down your company, our accountant can help you.

Change of principal business activity

You must inform Companies House and HM Revenue and Customs If you change your principal business activity.

Inform HMRC of your new principal business activity

You can report the change of principal business activity in your corporation tax return (CT600) and HMRC would pick up this information from your tax return. Usually, your company accounts accompany with your corporation tax return filing would also require to state the change in your trading activity.

Report change to Companies House

Every limited company must submit their confirmation statement to Companies House every year. You may take this filing opportunity to report your new trading activity with Companies House. You may report the change of your principal business activity by updating your SIC code. In other words, you choose the code that closely represents your current business activity. That’s it.

For example, say, your original principal activity was wholesale of flowers and plants, your SIC code would be 46220 then. Now, you are retailing flowers and plants and no longer wholesale, then your SIC code would be 47760.

You can report your new SIC code at the same time filing your confirmation statement with Companies House. You do not need to file the change separately like you would when there is a change in director appointment or change of registered office address.

Another document you must report your new principal activity is your company accounts. You must declare there is a change in principal business activity during the year in your director’s report page.

Check your company’s principal activity

You can check your principal business activity currently registered with Companies House. Companies House publish your company’s details for public inspection.

AD07 to notify discontinuance of overseas branch register

You must complete the form AD07 to notify discontinuance of overseas branch register with Companies House.

Information required to complete the form AD07

You would require the following information to complete the AD07 to notify discontinuance of overseas branch register with Companies House.

Section 1: Company details

Fill in your company number. You can get your company number from the Companies House website. It is also printed on your certificate of incorporation or certificate of change of name.

Section 2: Transferred entries

By signing this form, you are giving notice that your overseas branch register of members has been discontinued. At the same time, you must let Companies House know what you do with your overseas branch register.

You must tick one option only, where your overseas branch register have been transferred to:

  • Another overseas branch register kept in the same country or territory
  • The main register.

Section 3: Signature

You must sign the form. The person signing the form AD07 must hold the position of either as Director or Secretary or Person authorised or Liquidator or Administrator or Administrative receiver or Receiver or Receiver manager or Charity Commission receiver and manager or CIC manager or Judicial factor.

If you are filling in the form on behalf of a Societas Europaea (SE), please
delete ‘director’ and insert details of which organ of the SE the person
signing has a membership.

For the Person authorised, you must comply with either section 270 or 274 of the Companies Act 2006.

Where to send your AD07

You may send your completed AD07 form to one of the following Companies House offices.

For companies registered in England and Wales:

The Registrar of Companies, Companies House,
Crown Way, Cardiff, Wales, CF14 3UZ.
DX 33050 Cardiff.

For companies registered in Scotland:

The Registrar of Companies, Companies House,
Fourth floor, Edinburgh Quay 2,
139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
DX ED235 Edinburgh 1
or LP – 4 Edinburgh 2 (Legal Post).

For companies registered in Northern Ireland:

The Registrar of Companies, Companies House,
Second Floor, The Linenhall, 32-38 Linenhall Street,
Belfast, Northern Ireland, BT2 8BG.
DX 481 N.R. Belfast 1.

Companies House filings

You can submit your company documents to Companies House online. You would require your company’s authentication code to do so. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.

The documents you can file online includes:

Companies House has also created an interim paperless filing service to accept documents which would normally require a live signature during COVID-19 pandemic. You can easily upload your documents to the Companies House website.

If you require help with your company’s filings, contact our accountants. They will be more than happy to assist you.

12330
%d bloggers like this: