Close your overseas company’s branch in the UK

An overseas company with a branch (a UK establishment) in the UK must register with Companies House. Correspondingly, in the event, you close your overseas company’s branch in the UK, you must also notify Companies House. For this purpose, you must use the Companies House form OS DS01.

Information required to complete OS DS01 to close your overseas company’s branch in the UK

You would require the following information of your overseas company to complete the form OS DS01.

Your overseas company number. your overseas company number shall start with a prefix “FC” followed by six digits.

Your overseas company full name or alternative name currently registered with Companies House.

Thereafter, you must provide which of your overseas company’s branch is to be closed if you have more than one branches in the UK. You must provide the branch number issued by Companies House and also your branch name registered with Companies House.

Your branch number shall start with a prefix “BR” followed by six digits.

Followed by specifying the date of closure. You must then sign the form OS DS01. The person signing the form OS DS01 must hold the position of either as the overseas company director, secretary or a permanent representative.

Where to send your OC DS01 form

You may send your completed OS DS01 form to one of the following Companies House offices.

England and Wales:

The Registrar of Companies, Companies House,
Crown Way, Cardiff, Wales, CF14 3UZ.
DX 33050 Cardiff.

Scotland:

The Registrar of Companies, Companies House,
Fourth floor, Edinburgh Quay 2,
139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
DX ED235 Edinburgh 1
or LP – 4 Edinburgh 2 (Legal Post).

Northern Ireland:

The Registrar of Companies, Companies House,
Second Floor, The Linenhall, 32-38 Linenhall Street,
Belfast, Northern Ireland, BT2 8BG.
DX 481 N.R. Belfast 1.

Companies House filings during COVID-19 pandemic

Companies House created an interim paperless filing service to accept documents which would normally require a live signature. You can easily upload your documents to Companies House online platform.

You are also encouraged to use the WebFiling service to submit the following documents to Companies House.

For this purpose, you would require your company’s authentication code to file online. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.

If you require help with your company’s filings, contact Our accountants. They will be more than happy to assist you.

Display your overseas company name

You must display your overseas company name in all your official communications when carrying out activities in the United Kingdom. The official communications referred to here include the following: hard copy and also electronically.

  • Business letters,
  • Legal notices
  • Official publications
  • Business emails
  • Bills of exchange
  • Promissory notes,
  • Endorsements and order forms
  • Cheques purporting to be signed by or on behalf of your company, order forms
  • Orders for money, goods or services purporting to be signed by or on
  • behalf of your company
  • Bills of parcels, invoices and other demands for payments, receipts, and letters of credit
  • Applications for licenses to carry on a trade or activity, bills of parcel
  • Your business websites

Change of your overseas company name

If you change your overseas company name, you must update the display of your overseas company name in your official communications accordingly.

Change of your overseas company names subject to the incorporation and names procedure. Especially if your overseas company name consists of sensitive or reserved words.

You must submit your overseas company name change application to Companies House. Contact us if you have any questions on how to change your overseas company name with Companies House in the UK.

Companies House filings

Your overseas company must deliver company accounts to Companies House. Unlike the UK company, they must deliver company accounts and the Confirmation Statement.

Official stationery of overseas company

After successfully registering your overseas company with Companies House in the UK, the official stationery of your overseas company must display certain information.

Your business letters, order forms and websites used in promoting your business in the UK must include the following details: The display of the information in the official stationery of your overseas company must be in characters that can be read with naked eye.

Overseas company registered in the European Economic Area (EEA)

  1. Your overseas company name
  2. Where the establishment is registered
  3. Your company registration number

If you would like to find out countries in Europe is part of the EEA, click here.

Non- EEA companies

Non-EEA companies are overseas companies not incorporated in the EEA countries.

  1. Your overseas company name
  2. Where the establishment is registered.
  3. Your company registration number.
  4. Country of incorporation. For example, Hong Kong or Malaysia.
  5. The identity of the registry, if any, in which your company is registered in your country of incorporation.
  6. If applicable, the number with which your company is registered in that registry.
  7. Your head office address.
  8. The legal form of your company such as a partnership or a company.
  9. Whether the liability of the members of your company is limited, whether your company is limited.
  10. If applicable, whether your company is being wound up or is subject to other insolvency proceedings. For example, if your company is under administration and you must disclose this fact.
  11. If you would like to disclose the amount of share capital on business letters, order forms or websites, your reference must be shown as paid-up share capital.

Generally, an overseas company is required to deliver company accounts to Companies House.

Official stationery for UK incorporated company

For UK incorporated companies, the information you must display on your official stationery, click here.

You must also send company accounts for your UK company to Companies House. Another document you must deliver to Companies House is your Confirmation Statement.

Companies House fees for overseas company

Companies House fees for the overseas company you must pay when you submit your company forms to the Registrar. All overseas company’s applications are by post only. For this purpose, please download and print your companies house forms in white A4 size paper only, preferably single sided.

Usually, if you are to use an accountancy firm to handle your Companies House filings, they will pay the Companies House fees on your behalf. This is a useful service especially if you do not have a UK bank account.

Company name availability

Additionally, If you are applying to have your overseas company name change or registering as an overseas company, you may like to check if your desired company name is available.

Where to send your fees and overseas company form

Generally, you can send your completed overseas company form with your fees to one of the Companies House offices.

Please put attention to the Overseas companies department at the address below.

Companies House Cardiff
Crown way
Cardiff
CF14 3UZ

Alternatively, If you are in London, you can hand deliver your overseas company form and the fee to the London office at the address below. They accept documents delivery by hand during office hours.

Companies House London
Ground Floor
80 Petty France
Westminster
London
SW1H 9EX

Companies House applicationPaper filing fee
Registration of a UK establishment of an overseas company£20
Same day registration of a UK establishment of an overseas company.£100
Change of corporate name or alternative name of an overseas company.£10
Same day change of corporate name or alternative name of an overseas company.£50
Annual document processing fee payable with the overseas company accounts.£20

Lastly, If you have any questions on overseas company filings and/or the statutory fees, contact companies house. Their telephone 0303 1234 500 and the line open from 8 am to 6 pm local time.

Another solution is to ask our London accountants for help. They are more than happy to assist you with your queries and explain.

Register an overseas company in the UK

Register an overseas company in the UK is relatively straight forward. You are basically registering your place of business in the UK with Companies House under your overseas company. For example, a branch in London, England. For this purpose, you must complete the Companies House form OS IN01.

Thereafter, send the completed Companies House form to one of the Companies House offices. To expedite your registration process, if your branch is located in England then send your Companies House form to the England and Wales office address.

England and Wales

The Registrar of Companies, Companies House,
Crown Way, Cardiff, Wales, CF14 3UZ.
DX 33050 Cardiff.

Scotland

The Registrar of Companies, Companies House,
Fourth floor, Edinburgh Quay 2,
139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
DX ED235 Edinburgh 1
or LP – 4 Edinburgh 2 (Legal Post).

Northern Ireland

The Registrar of Companies, Companies House,
Second Floor, The Linenhall, 32-38 Linenhall Street,
Belfast, Northern Ireland, BT2 8BG.
DX 481 N.R. Belfast 1.

Higher protection

If you are applying for, or have been granted, higher protection, please post this whole form to the different postal address below:

The Registrar of Companies, PO Box 4082,
Cardiff, CF14 3WE.

Remember to enclose a cheque or a postal order to register your overseas company in the UK.

If you have any questions about registering an overseas company or completing your OS IN01 Companies House form, contact us or Companies House.

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