Close your overseas company’s branch in the UK

An overseas company with a branch (a UK establishment) in the UK must register with Companies House. Correspondingly, in the event, you close your overseas company’s branch in the UK, you must also notify Companies House. For this purpose, you must use the Companies House form OS DS01.

Information required to complete OS DS01 to close your overseas company’s branch in the UK

You would require the following information of your overseas company to complete the form OS DS01.

Your overseas company number. your overseas company number shall start with a prefix “FC” followed by six digits.

Your overseas company full name or alternative name currently registered with Companies House.

Thereafter, you must provide which of your overseas company’s branch is to be closed if you have more than one branches in the UK. You must provide the branch number issued by Companies House and also your branch name registered with Companies House.

Your branch number shall start with a prefix “BR” followed by six digits.

Followed by specifying the date of closure. You must then sign the form OS DS01. The person signing the form OS DS01 must hold the position of either as the overseas company director, secretary or a permanent representative.

Where to send your OC DS01 form

You may send your completed OS DS01 form to one of the following Companies House offices.

England and Wales:

The Registrar of Companies, Companies House,
Crown Way, Cardiff, Wales, CF14 3UZ.
DX 33050 Cardiff.

Scotland:

The Registrar of Companies, Companies House,
Fourth floor, Edinburgh Quay 2,
139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
DX ED235 Edinburgh 1
or LP – 4 Edinburgh 2 (Legal Post).

Northern Ireland:

The Registrar of Companies, Companies House,
Second Floor, The Linenhall, 32-38 Linenhall Street,
Belfast, Northern Ireland, BT2 8BG.
DX 481 N.R. Belfast 1.

Companies House filings during COVID-19 pandemic

Companies House created an interim paperless filing service to accept documents which would normally require a live signature. You can easily upload your documents to Companies House online platform.

You are also encouraged to use the WebFiling service to submit the following documents to Companies House.

For this purpose, you would require your company’s authentication code to file online. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.

If you require help with your company’s filings, contact Our accountants. They will be more than happy to assist you.

Display your overseas company name

You must display your overseas company name in all your official communications when carrying out activities in the United Kingdom. The official communications referred to here include the following: hard copy and also electronically.

  • Business letters,
  • Legal notices
  • Official publications
  • Business emails
  • Bills of exchange
  • Promissory notes,
  • Endorsements and order forms
  • Cheques purporting to be signed by or on behalf of your company, order forms
  • Orders for money, goods or services purporting to be signed by or on
  • behalf of your company
  • Bills of parcels, invoices and other demands for payments, receipts, and letters of credit
  • Applications for licenses to carry on a trade or activity, bills of parcel
  • Your business websites

Change of your overseas company name

If you change your overseas company name, you must update the display of your overseas company name in your official communications accordingly.

Change of your overseas company names subject to the incorporation and names procedure. Especially if your overseas company name consists of sensitive or reserved words.

You must submit your overseas company name change application to Companies House. Contact us if you have any questions on how to change your overseas company name with Companies House in the UK.

Companies House filings

Your overseas company must deliver company accounts to Companies House. Unlike the UK company, they must deliver company accounts and the Confirmation Statement.

Official stationery of overseas company

After successfully registering your overseas company with Companies House in the UK, the official stationery of your overseas company must display certain information.

Your business letters, order forms and websites used in promoting your business in the UK must include the following details: The display of the information in the official stationery of your overseas company must be in characters that can be read with naked eye.

Overseas company registered in the European Economic Area (EEA)

  1. Your overseas company name
  2. Where the establishment is registered
  3. Your company registration number

If you would like to find out countries in Europe is part of the EEA, click here.

Non- EEA companies

Non-EEA companies are overseas companies not incorporated in the EEA countries.

  1. Your overseas company name
  2. Where the establishment is registered.
  3. Your company registration number.
  4. Country of incorporation. For example, Hong Kong or Malaysia.
  5. The identity of the registry, if any, in which your company is registered in your country of incorporation.
  6. If applicable, the number with which your company is registered in that registry.
  7. Your head office address.
  8. The legal form of your company such as a partnership or a company.
  9. Whether the liability of the members of your company is limited, whether your company is limited.
  10. If applicable, whether your company is being wound up or is subject to other insolvency proceedings. For example, if your company is under administration and you must disclose this fact.
  11. If you would like to disclose the amount of share capital on business letters, order forms or websites, your reference must be shown as paid-up share capital.

Generally, an overseas company is required to deliver company accounts to Companies House.

Official stationery for UK incorporated company

For UK incorporated companies, the information you must display on your official stationery, click here.

You must also send company accounts for your UK company to Companies House. Another document you must deliver to Companies House is your Confirmation Statement.

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