Minutes of meetings for your company’s Annual General Meetings often referred to as AGM, must be noted and kept with your company registers.
The minutes should record decisions made on various issues discussed during the AGM. For examples,
- A change in your accounting policy on your company accounts.
- A person stopped to be a person with significant control. How this would affect your confirmation statement.
The chairman should sign the minutes at the end of the meeting or in the next meeting.
Your shareholders (members) are entitled to see the minutes at the end of the meetings without charge and on payment of a small fee to receive copies.
The minutes should be in a form, whether paper or electronic, that is not vulnerable to changes after the event. For example, the chairman would initial on every single page of the minutes. It is suggested that they are bound copies rather than loose-leaf pages.