Register of charges

A limited company must keep and maintain a Register of charges as required by law. You must make your company register available for inspection when a request to inspect the register has been made.

Information to keep in Register of Charges

The information and documents you must keep in your company register include:

  • All charges specifically affecting your company’s property.
  • All floating charges on the whole or part of your company’s assets or undertaking.
  • A description of your company’s assets charged
  • The amount of charge
  • The name of the person entitled to the charge
  • Copies of any instruments giving a mortgage or other charge over your company.

Register your charges with Companies House

Your company must register a charge or a mortgage within 21 days with Companies House. Otherwise, your company commit an offence thus you are liable to a fine.

Creditors and shareholders

The purpose of your register of charges is to give your unsecured creditors and other person giving credit to your company can see what part of your company’s property is already charged.

For this reason, your shareholders and creditors are entitled to inspect your register free of charge. Whereas, any other person may inspect your register for a fee prescribed.

Location of your register

Typically, your register of charges is kept at your company’s registered office address. However, if you keep your register somewhere else then inform Companies House. Thus, you submit the Single Alternative Inspection Location (SAIL) form specifying the location of your Register.

Where to send confirmation statement

You are required to send your Confirmation Statement to the appropriate Companies House offices when you are filing your Confirmation Statement CS01 on paper. This is to avoid delay especially when your Confirmation Statement is due or already overdue.

Consequently, your company may risk being struck off if your Confirmation Statement is long overdue.

Check your confirmation statement

Before sending out your Confirmation Statement please check all the information entered in your confirmation statement is correct and that you have included the Person With Significance Control (PSC) in it. This is to avoid Companies House send back your confirmation statement for amendment.

To put it another way, when you see your confirmation statement being published on the Companies House website that means it was complete and has been accepted. Simple as that.

Companies House offices

Where to send your confirmation statement is dependent on where is your company’s registered office address situated.

England and Wales

For companies registered in England and Wales, you send your Confirmation Statement to the Companies House office at the address below:

The Registrar of Companies
Companies House
Crown Way
Cardiff
Wales CF14 3UZ
DX 33050 Cardiff

Scotland

While for companies with registered office in Scotland, you send your Confirmation Statement to the Scottish Companies House office at the address below :

The Registrar of Companies
Companies House
Fourth floor
Edinburg Quay 2,
139 Fountainbridge
Edinburg
Scotland EH3 9FF
DX ED 235 Edinburg 1 or LP – 4 Edinburg 2 (Legal Post).

Northern Ireland

Lastly, for companies with registered office in Northern Ireland, you may send your statement to the Companies House office at the address below:

The Registrar of Companies
Companies House
First Floor, Waterfront Plaza
8 Laganbank Road
Belfast,
Northern Ireland BT1 3BS
DX 481 N.R. Belfast 1.

Company accounts

After that, the next thing to do is to take care of your company’s accounts. You are required to deliver your company accounts with Companies House within 9 months for a private limited company and 6 months for a public limited company.

Likewise, the same rule applies when coming to where to send your signed company accounts. Basically you send your company accounts in the same way as you send your confirmation statement discussed above.

In other words, the company incorporated in England could send their accounts to Companies House London office or Cardiff office.

Update share capital

Update share capital must be registered with Companies House by submitting appropriate Companies House forms.

It is common for a limited company registered in the United Kingdom to change its share capital structure to suit its business needs and shareholders requirements.

The changes in your share capital must also be included in your confirmation statement.

Below are the list of Companies House forms to update your company’s share capital.

Form reference Purpose of the form
SH01Return of allotment of shares
SH02Consolidate, sub-divide, redeem shares or re-convert stock into shares
SH03Notify a purchase of own shares
SH04Notify a sale or transfer of treasury shares
SH05Notify a cancellation treasury shares
SH06Notify a cancellation of shares
SH07Notify a cancellation of shares: Public company
SH08Notify a name or other designation of class of shares
SH09Allotting a new class of shares by an unlimited company
SH10Give notice of particulars of variation of rights attached to shares
SH11Give notice of a new class of members
SH12Give notice of particulars of variation of class rights
SH13Give notice of name or other designation of class of members
SH14Notify a redenomination of shares
SH15Notify a reduction of capital following redenomination
SH16Give notice of application to court to cancel special resolution
SH17Give notice by the company of application to cancel special resolution
SH19Statement of capital when reducing capital in a company
SH19Statement of capital when re-registering from unlimited to limited
SH50Apply for a trading certificate for a public company
980(1)Notice of takeover offer to non-assenting shareholders
980(dec)Give notice of declaration to non-assenting shareholders
984Give notice of takeover to non-assenting shareholders
1239