EW02 to withdraw the election to keep the register of directors’ home addresses on the public register

You must complete the form EW02 to withdraw the election to keep the register of directors’ home addresses on the public register.

Information required to complete the form EW02

You would require the following information to complete the form EW02 to withdraw the election to keep the register of directors’ home addresses on the public register.

Section 1: Company details

Fill in your company number. You can get your company number from the Companies House website. It is also printed on your certificate of incorporation or certificate of change of name.

Section 2: Directors’ usual home address

Once you signed this form, you agree that your company elects to withdraw the election to keep the register of directors’ home addresses on the public register. You must now maintain your own register of directors’ home addresses.

Section 3: Signature

You must sign the form. The person signing the form EW02 must hold the position of either as Director or Secretary or Person authorised or Liquidator or Administrator or Administrative receiver or Receiver or Receiver manager or Charity Commission receiver and manager or CIC manager or Judicial factor.

If you are filling in the form on behalf of a Societas Europaea (SE), please
delete ‘director’ and insert details of which organ of the SE the person
signing has a membership.

For the Person authorised, you must comply with either section 270 or 274 of the Companies Act 2006.

Where to send your EW02 form to elect to keep the register of director’s home address on the public register

You may send your completed EW02 form to one of the following Companies House offices.

For companies registered in England and Wales:

The Registrar of Companies, Companies House,
Crown Way, Cardiff, Wales, CF14 3UZ.
DX 33050 Cardiff.

For companies registered in Scotland:

The Registrar of Companies, Companies House,
Fourth floor, Edinburgh Quay 2,
139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
DX ED235 Edinburgh 1
or LP – 4 Edinburgh 2 (Legal Post).

For companies registered in Northern Ireland:

The Registrar of Companies, Companies House,
Second Floor, The Linenhall, 32-38 Linenhall Street,
Belfast, Northern Ireland, BT2 8BG.
DX 481 N.R. Belfast 1.

Companies House filings

You can submit your company documents to Companies House online. You would require your company’s authentication code to do so. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.

The documents you can file online includes:

Companies House has also created an interim paperless filing service to accept documents which would normally require a live signature during COVID-19 pandemic. You can easily upload your documents to the Companies House website.

If you require help with your company’s filings, contact our accountants. They will be more than happy to assist you.

Register of directors

Companies House requires your limited company to keep and maintain a register of directors. Furthermore, you must make your register available for inspection at your company’s registered office.

If your register is not kept at your registered office then you must provide your Single Alternative Inspection Location (SAIL) address. In this case, you must submit the form AD02. Subsequently, if you change your SAIL address, you must notify Companies House using the form AD03. Thereafter, if you would like to move your register back to your registered office address, you may do so too. Accordingly, you complete the form AD04.

Generally, you must keep the information about each director include the following.

For person director

  • Full name including any former name, if any.
  • A service address.
  • Home address include the country of residence.
  • Nationality.
  • Business occupation.
  • Date of birth.

For corporate director

  • The company or the firm name.
  • Its registered office or principal office.
  • For EEA company, where it is registered and its registered number.
  • For others, the legal form of the company or firm and the law by which it is governed and if applicable, where it was registered and its registration number.

Besides, your company must also notify your director’s details with Companies House. Additionally, you must also notify Companies House if there are any changes. This includes new director appointment and resignation as well as a change of personal details.

For example, if you would like to remove a director, you complete the Companies House form TM01. On the other hand, if you would like to appoint a new director, you submit the form AP01 to Companies House. On one hand, for an update of your existing director’s details, you file the form CH01. All these forms can be downloaded from the Companies House website for free.

On the other hand, you must also include the latest directors information in your company’s confirmation statement. The Confirmation Statement is a compulsory filing and failure to do so is a criminal offence.

For one thing, you may use the standard company registers to maintain your limited company register of directors records. The registers booklet is organized into sections and the booklet is printed in A4 size.

Failure to keep the register of directors

Accordingly, there are consequences for failing to keep and maintain your register of directors. The level of fines imposed on your company is dependent on which country your company was originally incorporated.

For company registered in England and Wales

Your company and all of your directors (this includes a shadow director) and company secretary are guilty of an offence under Section 162 of Companies Act 2006 is liable on summary conviction to a fine not exceeding level 5 on the standard scale. And, for continued contravention, a daily default fine not exceeding one-tenth of the greater of £5000 or level 4 on the standard scale.

For company registered in Scotland and Northern Ireland

Your company and all of your directors (this includes a shadow director) and company secretary are guilty of an offence under Section 162 of Companies Act 2006 is liable on summary conviction to a fine not exceeding level 5 on the standard scale. And, for continued contravention, a daily default fine not exceeding one-tenth of level 5 on the standard scale.

In the event that you refused inspection of your register. The court may issue an order to compel you to give immediate inspection of it.

%d bloggers like this: