SAIL – Single Alternative Inspection Location

What is SAIL?

SAIL stands for the Single Alternative Inspection Location. It was introduced on 1 October 2009 under the Companies Act 2006. The purpose of SAIL is for the company to register the address of where your company records and registers are kept when it is not kept at the registered office.

Nowadays many businesses are run from home. Business owners would prefer not to use their home address as their company registered office. This is because their home address would be in the public record. In other words, anyone is checking on their company with Companies House can see it.

For this reason, they usually sign up for registered office address services from a company formation agent or using their accountant’s office address as their registered office address. While they keep their company records and registers at their homes or at other addresses.

Register SAIL address with Companies House

Your company is to disclose the address where your company keep your records and registers. Your company is allowed only one SAIL address at any one time. If it is the first time you are notifying Companies House of your SAIL address, then submit the form AD02.

Change of SAIL address with Companies House

If you change your SAIL address, for example, you are no longer working from home. You have moved to a new office and that you intend to keep your company records and registers there. Then you file the Form AD03 with Companies House.

Company registers moved back to Registered office address

Subsequently, If you moved your company records and registers back to your registered office, then you file the form AD04 with Companies House.

Your confirmation statement

You must include the most up to date registered office address and your SAIL address in your company’s confirmation statement.

Failure to submit your confirmation statement with Companies House is a criminal offence and you may receive fines. Your company may risk being struck off.

Register of directors interest in shares and debentures

Your company must keep and maintain a Register of directors’ interest in shares and debentures. This applies to every company registered with Companies House in the United Kingdom.

Generally, the register of directors’ interest in shares and debentures is a record of the extent to which your directors have invested personal wealth in the company and their dealing in securities. Why you must keep and maintain this register? Because your other shareholders would be interested to know.

Definition of interest

The meaning of interest in the context under the UK company law are:

  • Interest under a trust.
  • Interest owned by a company in which the director owns one-third of the voting rights.
  • Entitlement to exercise any rights in shares.

For this purpose, the interests of your directors’ spouses and their infant children and your shadow directors are included. Consequently, your register must keep both acquisitions and disposals of by sale or assignment. In addition, if your director has to the rights to exercise share options, this as well.

Location of your register of directors interest in shares and debentures

Usually, your Register is kept your company’s registered office address. However, if your Register is kept at a different address, your company must notify the Registrar of Companies of this. In this case, you must submit the Companies House form AD02. This address is called the SAIL address.

On the other hand, the register must be made available at your Annual General Meeting. Even though it is not mandatory for your company to disclose who is the ultimate controlling party of your company. However, you must disclose the person with significant control or influence to Companies House. You must include this information in your Confirmation Statement.

Companies House forms for limited companies

Below is the list of new Companies House forms for limited companies introduced by the Companies Act 2006. all companies must use these forms to notify Companies House of any notifiable events from 1 October 2009.

Confirmation statement

Companies House will reject your company’s Confirmation Statement if you have changed your company details but no relevant Companies House form was filed for the change.

For example, you have recently changed your company registered office address to your home address. You specify your home address as your company registered office address in your confirmation statement but Companies House records have your old registered office address and did not receive the form AD01 from you. then your confirmation statement will be rejected.

Also, Companies House would reject incorrect or incomplete forms. Click here for the common errors made by applicants when writing their company names on the Companies House forms.

Incorporation

Form refForm nameLast update
IN01Register a limited company31 January 2020
Give notice of subscribers: company with share capital1 October 2009
Give notice of subscribers: company not having share capital27 April 2015

Company accounts

Form refForm nameLast update
AA01Change your company accounting reference date19 April 2016
AA02File your dormant accounts5 March 2015
AA03Notify a removal of auditors from office by resolution1 May 2010
AA06Give notice of statement of guarantee by subsidiary company1 April 2013

Confirmation statement

Form refForm nameLast update
CS01Confirmation Statement5 December 2018
AR01From 30 June 2016, the annual return was replaced by the confirmation statement.
363aAnnual return superseded by the form AR01

Change company name

Form refForm nameLast update
NM01Change a company name9 March 2015
NM02Give notice of a conditional change of name3 May 2010
NM03Confirm satisfaction of the resolution of change of name3 May 2010
NM04Notify a change of name by means provided for in the articles3 May 2010
NM05Give notice of change of name by resolution of directors9 October 2014
NM06Request to seek comments on change of name1 May 2010
NE01Gain exemption from requirement as to use of limited or cyfyngedig3 May 2010

Change of registered office

Form refForm nameLast update
AD01Change a company’s registered office address15 May 2019
AD05Change situation of England and Wales or Welsh company6 April 2015

Change of constitution

Form refForm nameLast update
CC01Give notice of restriction on the company’s articles24 June 2020
CC02Give notice of removal of restriction on company’s articles24 June 2020
CC03Give notice of compliance of restriction to change articles3 May 2010
CC04Notify the change of a company’s objects24 June 2020
CC05Change constitution by enactment24 June 2020
CC06Change of constitution by order of court or other authority24 June 2020

Directors and secretaries

Form refForm nameLast update
AP01Appoint a director9 February 2018
AP02Appoint a corporate director31 January 2020
AP03Appoint a secretary30 June 2016
AP04Appoint a corporate secretary31 January 2020
CH01Change the details of a director9 February 2018
CH02Change the details of a corporate director31 January 2020
CH03Change the details of a secretary30 June 2016
CH04Change the details of a corporate secretary31 January 2020
TM01Terminate an appointment of a director30 June 2016
TM02Terminate an appointment of a secretary30 June 2016

People with significant control (PSC)

Form refForm nameLast update
PSC01Give notice of individual person with significant control9 February 2018
PSC02Give notice of relevant legal entity with significant control1 November 2017
PSC03Give notice of other registrable person with significant control1 November 2017
PSC04Give notice of change of details for person with significant control9 February 2018
PSC05Give notice of change of details for relevant legal entity with significant control1 November 2017
PSC06Give notice of change of details of other registrable person with significant control1 November 2017
PSC07Give notice of ceasing to be a person with significant control1 November 2017
PSC08Give notice of PSC statements23 June 2017
PSC09Give notice of update to PSC statements23 June 2017

Other appointments

Form refForm nameLast update
TM03Terminate appointment of manager or receiver3 May 2010
CH05Change the service address for a manager3 May 2010
Appoint a community interest company or charity manager or a judicial factor (Scotland)3 May 2010

Resolutions

Form refForm nameLast update
Give notice of a special resolution on change of name1 October 2009
Give notice of a written special resolution on change of name17 November 2014
Give notice of a special, written or ordinary resolution13 November 2014

Company records

Form refForm nameLast update
AD02Register a single alternative inspection location6 March 2015
AD03Move your company’s records to the single alternative inspection location30 June 2016
AD04Move your company’s records to the registered office30 June 2016
EH01Elect to keep register of directors information on the public register30 June 2016
EH02Elect to keep directors’ residential addresses on the central register30 June 2016
EH03Elect to keep register of secretaries information on the central register30 June 2016
EH04Elect to keep register of people with significant control (PSC) information on the central register23 June 2017
EH05Elect to keep register of members information on central register19 December 2016
EH06Give notice of an update to members’ information held on the central register30 June 2016
EW01Withdraw register of directors information from the central register30 June 2016
EW02Withdraw usual residential addresses information from the central register30 June 2016
EW03Withdraw register of secretaries’ information from the central register15 July 2016
EW04Withdraw register of people of significant control (PSC) information from the central register30 June 2016
EW05Withdraw register of members’ information from the public register30 June 2016

Share capital

Form refForm nameLast update
SH01Return of allotment of shares30 June 2016
SH02Consolidate, sub-divide, redeem shares or re-convert stock into shares4 September 2017
SH03Notify a purchase of own shares5 February 2015
SH04Notify a sale or transfer of treasury shares7 October 2014
SH05Notify a cancellation of treasury shares30 June 2016
SH06Notify a cancellation of shares20 October 2017
SH07Notify a cancellation of shares: public company30 June 2016
SH08Notify a name or other designation of class of shares1 May 2010
SH09Allotting a new class of shares by an unlimited company1 May 2010
SH10Give notice of particulars of variation of rights attached to shares1 May 2010
SH11Give notice of a new class of members1 May 2010
SH12Give notice of particulars of variation of class rights1 May 2010
SH13Give notice of name or other designation of class of members1 May 2010
SH14Notify a redenomination of shares30 June 2016
SH15Notify a reduction of capital following redenomination30 June 2016
SH16Give notice of application to court to cancel special resolution1 May 2010
SH17Give notice by the company of application to cancel special resolution1 May 2010
SH19Statement of capital when reducing capital in a company30 June 2016
SH19Statement of capital when reducing capital in a company after share warrants cancelled26 September 2017
NAC01Give notice of an application to court to cancel share warrants25 February 2016
SH50Apply for trading certificate for a public company30 June 2016
980(1)Notice of takeover offer to non-assenting shareholders1 March 2007
980decGive notice of declaration to non-assenting shareholders1 March 2007
984Give notice of a takeover to non-assenting shareholders1 March 2007

Strike off and dissolution

Form refForm nameLast update
DS01Strike off a company from the register3 December 2018
DS02Withdraw a striking off application by company6 March 2015

Receivers and managers

Form refForm nameLast update
RM01Appoint an administrative receiver, receiver or manager24 September 2014
RM02Cease to act as administrative receiver, receiver or manager2 October 2014

Mortgage for charges created on or after 6 April 2013

Form refForm nameLast update
MR01Register particulars of a charge30 June 2016
MR02Register a charge: property or undertaking acquired19 April 2016
MR03Register a charge to secure a series of debentures30 June 2016
MR04Register a statement of satisfaction6 March 2015
MR05Register a statement: property released in part or whole6 March 2015
MR06Register a statement of a company acting as a trustee17 September 2014
MR07Register particulars of alteration of a charge17 September 2014
MR08Register a charge where there is no instrument30 June 2016
MR09Register a charge: property acquired, no instrument30 June 2016
MR10Register a charge to secure debentures, no instrument30 June 2016

Mortgage for Scottish company charges created before, on or after 6 April 2013

Form refForm nameLast update
466Register particulars of an instrument: alteration to floating charge created by company registered in Scotland26 February 2019

Re-registration

Form refForm nameLast update
RR01Re-register your private limited company to a PLC30 June 2016
RR02Re-register your public limited company as a private company13 October 2014
RR03Give notice of application to court: cancellation of resolution for re-registration9 October 2014
RR04Give notice of application to court: cancellation of resolution of re-registration9 October 2014
RR05Re-register your limited company as unlimited company27 January 2015
RR06Re-register an unlimited company as a limited company1 August 2010
RR07Re-register a public company as a private unlimited company27 January 2015
RR08Re-register a public company as a private limited company following a court order reducing capitals9 October 2014
RR09Re-register a public company as a private company following a cancellation of shares9 October 2014
SH19Statement of capital when re-registering from unlimited to limited30 June 2016
Show assent: public company re-registered as private and unlimited1 October 2009
Show assent: private limited company re-registered as unlimited9 October 2014

Restoration

Form refForm nameLast update
RT01Apply for administrative restoration to the register1 August 2010

Opening of overseas branch register

Form refForm nameLast update
AD06Give notice of opening of overseas branch register3 May 2010
AD07Give notice of discontinuance of overseas branch register1 May 2010

Investment companies

Form refForm nameLast update
IC01Give notice of intention to continue as investment company3 May 2010
IC02Give notice of intention to stop being an investment company3 May 2010

Registrar’s powers

Form refForm nameLast update
RP01Replace a document not meeting requirements17 September 2014
RP02AApply for rectification by the registrar of companies25 June 2020
RP02BApply for rectification of a change of registered address19 September 2014
RP03Object to a request to rectify the register17 September 2014
RP04File a second filing of a document previously delivered25 July 2017
RP CH01Correct a director’s date of birth9 October 2015
RP06Apply to remove material about a director25 June 2020
RP07Apply to change a company’s disputed registered office address25 June 2020
Report suspicious company activity11 October 2018

Voluntary translation

Form refForm nameLast update
VT01Certify voluntary translation of an original document17 September 2014

If you have questions about which new companies house forms to use, contact companies house.

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