Authentication code

Authentication code is required when come to filing your company’s documents online. The code issued by Companies House. Your authentication code is the electronic equivalent of your limited company director’s/sectary’s signature. The code is made up of 6 digits or mixture with numbers and alphabets.

You may find your authentication code in your company’s incorporation emails sent to you by your company formation accountants.

Companies House will also send your authentication code by letter to your company’s registered office address.

Request your code from Companies House

You may request your code from Companies House again. They will re-send your code by post to your company’s registered office.

Reset or change your code

You may request Companies House to change or reset your company’s authentication code to your preferred or easy for you to remember password. You must put your request in writing and the letter must be signed by your company director.

No access to mails at your company’s Registered Office address

In situation where you no longer able to access mails send to your company’s registered office address for whatever reasons, you may write to Companies House explaining your situation.

Send in the form AD01 to give your new registered office address together with the explanation letter. Companies House will update your registered office address and then re-send the authentication code to your new company’s registered office address. This is a very lengthy process and it could take weeks. Companies House would not send your authentication code to anywhere else except your company’s registered office. They do not accept any excuse.

If your confirmation statement or company account is overdue and Companies House already proposing to strike off your company, our accountants would be able to help you to stop the striking off process and get your authentication code quickly.

Cancel a mortgage or a charge

Cancel a mortgage or a charge with Companies House is not automatic. For this to happen, you must submit your application to Companies House. Thereafter, Companies House would remove your mortgage or a charge from the public register.

On the other hand, there is no requirement for your company to inform Companies House that a charge or a mortgage has been paid off. This includes property used as security has partly or wholly released from a charge.

However, It is in your company’s best interest to cancel the charge registered with Companies House as soon as the loan has been paid off. This includes the charge on your property given as security no longer hold.

Ordinarily, potential investors and bankers are interested in this kind of information. They used it as part of their financial assessments whether to invest or lend monies to your company.

Below are the Companies House forms to use to inform the Registrar of companies to cancel a mortgage or a charge that has been paid off.

Form referencePurpose of the form
MR04statement of satisfaction in full or in part of a charge – when your company has partly or fully paid off a charge.
MR05Statement that part or the whole of the property charged:
(a) has been released from the charge
(b) no longer forms part of the company’s property
MR05 continuation pageTo provide description of instrument, short particulars of the property or undertaking charged and description of assets or property, if any.

Charges and Mortgages forms for company in Scotland

Charges and mortgages forms for company with registered office address in Scotland must register the security on loan and borrowings with Companies House.

Companies House requires company in Scotland to use the correct charges and mortgages forms to register the security on loan.

Companies House rejecting your charges and mortgages forms registration if you submit the incorrect form. The time allowed for registration is within 21 days.

Form reference Purpose of filing
MG06s Particulars of a charge subject to which property has been acquired by a company registered in Scotland
MG06s continuation page – amount secured (section 5)to provide amount secured
MG06s continuation page – mortgagee(s) or person(s) entitled to the charge (section 6)to provide mortgagee or person entitled to the charge
MG06s continuation page – short particulars of all the property charged (section 7)To provide short particulars of all the property charged.
466 Particulars of an instrument of an alteration to a floating charge created by a company registered in Scotland.

For limited company with registered office address in either England or Wales, different sets of charges and mortgages forms to use for the filing with Companies House.