Every limited company registered with Companies House are legally required to deliver Confirmation Statement with the Registrar of Companies once every 12 months. Let’s us explained what is the confirmation statement.
Confirmation Statement is a snapshot of your company information. It gives the big picture of who owns the company and who runs it and who is the ultimate controlling persons behind it. It also gives information on how the company was set up.
Replace annual return filing
Confirmation statement was introduced to replace the annual return filing. However, you still able to file your annual return with Companies House with the “made up date” up to 30 June 2016. After that, you file the confirmation statement instead.
Made up date
Your confirmation statement due date is also known as the made up date. The made up date is usually the anniversary of the incorporation of your company or your last annual return filed date or your last confirmation statement date.
The filing due date for confirmation statement is 14 days from your made up date. Whereas for annual return, you have 28 days to deliver it with Companies House. The time allowed is shorter by 50% but the filing process of confirmation statement was also simplified.
Not the same document as company accounts
Confirmation statement is not the same as your company accounts. In short, a confirmation statement has nothing to do with your company performance, it does not involve preparing profit and loss account and balance sheet whereas company accounts do.
For company accounts, you have 9 months to file your accounts after your accounting year ended if your company is a private limited company. For a public limited company, you have 6 months to file.
Do it online or on paper
You may submit your Confirmation Statement CS01 form with Companies House using the web filing service or on paper. You would require your company authentication code if you are to file online whereas for paper filing you only require a director or secretary’s signature.
Companies House fee
You must pay the statutory filing fee for this filing with Companies House. the payment must be made at the same time of filing the CS01. You can pay by credit cards, Paypal or by cheque.
Information required
Company name
Your company name on your confirmation statement must match the name printed on your certificate of incorporation. If you have changed your company name, make sure your company name matches the name on your certificate of change of name issued.
If you use a trading name that is different from your company name, do not put it on your confirmation statement. You only disclose your trading name in your company accounts if you wish. For example, Mind Fitness Limited trading as “you become what you think about”. You only put Mind Fitness Limited on your confirmation statement. you may disclose Mind Fitness Limited trading as you become what you think about in your director’s report which forms part of your company accounts.
Company registration number
Your registration number can be found in your certificate of incorporation and it also gets it from the Companies House website. It is published there.
Principal business activity
You must choose the SIC code to closely describe your company’s principal business activity. Ensure you use the latest version of the SIC codes. The latest version of SIC code called SIC code version 2007 and each code comprised of 5 digits whereas the old SIC codes have 4 digits.
For example, if your company is dormant, you would choose the code 99999.
Type of company
State whether your company is a private limited company or public limited company. In addition, if your company is a private limited company, you must also state whether your company is limited by shares or limited by guarantee. If you are not sure, whether your company is limited by shares or limited by guarantee, look at your certificate of incorporation, it is printed there prominently.
Your company’s registered office address
Your registered office address must be in the United Kingdom. It can be any way in the UK but it must not be a P O BOX address.
All legal notices, reminders and letters for your company from Companies House and HM Revenue and Customs are sent to your registered office. You must act promptly with those reminders from Companies House and HM Revenue and Customs.
Use the form AD01 to change your registered office if you are no longer able to access your mails sent there for whatever reasons.
SAIL address
You only need to give a SAIL address when you do not keep your company registers at your registered office address. The address is other than your registered office you keep your company registers is called SAIL address. SAIL stands for Single Alternate Inspection Location.
The Companies House form to use for this purpose is AD02.
To cancel your SAIL address use the form AD04. This is when you decide to move your company registers back to your registered office.
Director
You must include all directors appointments and resignations in your confirmation statement. you must file additional companies house forms for these transactions.
Use the form AP01 to appoint a person director. You would require his/her name, home address, date of birth, nationality, occupation and date of appointment.
For a corporate director appointment, you use the form AP02 instead. You would require the corporate name, it’s registration number, registered office address and the director or person controlling of that corporate body. In addition, you must also disclose the law governs the entity if it was registered outside UK jurisdiction.
Company secretary
Appointment of a company secretary is optional for a private limited company. However, it is compulsory for a public limited company. Accordingly, the person to hold the position must have the experience and qualifications.
To appoint a secretary use the form AP03. You must provide his/her name, home address, date of birth, nationality and occupation. Subsequently, if there are any changes to your secretary’s personal details use the form CH03.
If you would like to remove your secretary, complete the form TM02.
Shares traded in the stock exchange
You must disclose whether your company shares have been traded in the regulated market at any time during the past 12 months.
Issued share capital
You must provide a statement of capital. The statement includes the total number of shares issued and the aggregate nominal value of the shares.
Shareholders
You are to give the full name of each shareholder, the number of shares held, the type of share held and the voting right attached to each type of share.
The person with Significant Control (PSC)
Another important information is that you must disclose the ultimate controlling person of your company. Using a nominee director and shareholder no longer able to protect the identity of the real owner of the company.
For example, Mr Success set up a company. He appointed a shareholder and a director for the company and his name is not appearing anyway in the public register. The director and the shareholder are both his nominees. When comes to filing the confirmation statement, the PSC particulars to disclose would be Mr Success.
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