You must complete the Companies House form OS CH09 to change the person authorised to accept service of documents in respect of a UK establishment for an overseas company.
If you would like to change your permanent representative’s details for your overseas company then you must complete the form OS CH07.
Information required to complete the form OS CH09
You would require the following information about your overseas company to change your overseas company permanent representative’s details.
Section 1: Overseas company details
You are to provide your overseas company number. Your overseas company number shall start with a prefix “FC” or “SF” or “NF” followed by six digits.
Followed by giving your overseas company full name or alternative name currently registered with Companies House.
Section 2: UK establishment details
You must provide your overseas company’s branch name and registration number. Your branch number shall start with a prefix “BR” followed by six digits.
Section 3: Current details of the authorised person on the register
You are to provide the full names of the person authorised to accept service of documents in respect of the UK establishment for your overseas company currently held by Companies House.
Section 4: Date of change
You must specify the date of the authorised person’s details changed.
Section 5: Change of name details
You enter the authorised person’s new full name if applicable otherwise you leave this section blank.
Section 6: Change of service address
You must provide a new service address if the existing service address for your authorised person is no longer valid.
The address needs not to be his/her home address. It cannot be a P O BOX address. If you do provide his/her home address as the service address then this would appear on the Companies House register and available for public inspection.
Section 7: Signature
You must hold the position of either as the overseas company director, secretary or a permanent representative in order to sign the form OS CH09.
Where to send your OS CH09 form
You may send your completed OS CH09 form to one of the following Companies House offices.
England and Wales:
The Registrar of Companies, Companies House,
Crown Way, Cardiff, Wales, CF14 3UZ.
DX 33050 Cardiff.
Scotland:
The Registrar of Companies, Companies House,
Fourth floor, Edinburgh Quay 2,
139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
DX ED235 Edinburgh 1
or LP – 4 Edinburgh 2 (Legal Post).
Northern Ireland:
The Registrar of Companies, Companies House,
Second Floor, The Linenhall, 32-38 Linenhall Street,
Belfast, Northern Ireland, BT2 8BG.
DX 481 N.R. Belfast 1.
Companies House filings during COVID-19 pandemic
Companies House created an interim paperless filing service to accept documents which would normally require a live signature. You can easily upload your documents to Companies House online platform.
You are also encouraged to use the WebFiling service to submit the following documents to Companies House.
- Confirmation statement
- Company accounts
- Events driven filings i.e director appointment or change of your registered office address.
- Closing down your company.
For this purpose, you would require your company’s authentication code to file online. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.
If you require help with your company’s filings, contact Our accountants. They will be more than happy to assist you.