Why update your company details then submit your confirmation statement

Why update your company details then submit your confirmation statement is to avoid Companies House reject your confirmation statement submission.

Generally, you must check and update the following company information registered with Companies House before you submit your confirmation statement.

  • Ensure that your directors’ personal information is up to date. If there are any new appointment and termination during the last 12 months, relevant companies house forms must be filed.
  • If you have a company secretary, perform a similar check as your company director.
  • Likewise, you would ensure people with significant control (PSC) details are up to date.
  • Don’t forget to update your company’s registered office address and also your service addresses if there were changes within the last 12 months.

The common mistakes were usually people forgot to notify Companies House of changes took place within the company.

For example, a new director was appointed during the year. Legally, you must notify Companies House of this event by submitting the form AP01. Somehow this was forgotten. Subsequently, the new director signed the confirmation statement form and delivered it to Companies House. In this situation, Companies House would reject and return your confirmation statement for amendment.

This type of error is easily oversight especially filing a printed paper confirmation statement.

Normally, you must notify Companies House of a new director appointment within 14 days of the event took place.

Other information you must update while completing your confirmation statement include the following:

What happens if you forget to submit your confirmation statement?

Companies House requires every limited (LTD) company and limited liability partnership (LLP) to submit their confirmation statement and annual accounts every year. This includes companies not yet started trading. In other words, dormant companies. So, what happens if you forget to submit your confirmation statement?

First of all, It is a criminal offence to not submit your confirmation statement.

Consequently, all your company directors and company secretary ( if you have one) may be prosecuted and subject to expensive fines.

Another thing is, Companies House may strike off your company from the public register. Your company would then have a prominent status of “DISSOLVED” on the public register. This status also means that the public can register the exact same company name as yours dissolved one if they wish. If your company name is taken by someone then you cannot restore your dissolved company.

This is what happens if you forget to submit your confirmation statement.

How to submit your confirmation statement

Generally, you have 14 days to deliver your confirmation statement with Companies House. You can do it online or deliver your printed A4 size confirmation statement CS01 form by post.

Reminders to your registered office

Usually, Companies House would send out reminders to your registered office to remind you of your document due. If they receive no response, they will send out reminders to your director’s service address. If they still receive no response from your company, after a period of time lapsed, Companies House will strike off your company from the public register. Therefore, it is very important that you ensure your registered office and service address are up to date with Companies House.

PSC07 Stop to be the Person with Significant Control

Complete the form PSC07 to notify Companies House if you want to stop to be the person with significant control (PSC) for your limited company registered in the United Kingdom.

How to submit PSC07

For this purpose, you may submit your form online or on a printed paper. You would require your company’s authentication code if you are to submit your form online. For paper filing, please download the form from companies house website, print it on a white A4 size paper only and preferably single-sided and get the company’s director or company secretary, if any, to sign it before submitting it to Companies House.

When to submit PSC07

Common situations where you have to submit the form PSC07 to Companies House are:

Ready-made company

You just bought a ready-made company. Usually, you would have to submit the PSC07 to remove the exiting PSC that comes with the ready-made company. At the same time, you would also notify Companies House of your new person with significant control using the form PSC01.

Existing PSC stop to be the person with significant control

You are the existing person with significant control for your limited company. Subsequently, you transferred your entire company to a family member of yours. And, you hand over full control of the company at the same time.

In this situation, you would use the form PSC07 to notify Companies House that you had ceased to be the person with significant control. Concurrently, the other person submit the form PSC01 to give details of himself/herself.

The confirmation statement

Companies House requires every limited company to confirm all your company’s details registered with Companies House are still valid, once every 12 months by submitting your confirmation statement. You have the opportunity to make sure the details of the person with significant control (PSC) registered with Companies House is correct and update your company’s details accordingly then submit your Confirmation Statement.

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