Collect customers’ contact details

Collect customers’ contact details become mandatory for some businesses in England starting from 18 September 2020.

If you are in the following businesses then you are required to collect your customers’ contact details by law.

  • Pubs
  • Restaurants
  • Cafes
  • Hairdressers
  • Cinemas 
  • Other businesses involve close contact

You must keep your customers contact details for 21 days. You must collect the following details from your customers.

  • Name
  • Contact number
  • Date of visit
  • Arrival time and departure time where possible

Correspondingly, you must provide your customers’ contact details to the NHS Test and Trace when requested for the prevention of the spread of coronavirus COVID-19 purposes. On the other hand, if your business failed to comply with this rule, you could be fined.

Recently, the government has also introduced the rule of 6 in England to prevent the spread of the coronavirus COVID-19 virus. The rule of 6 is where no gathering of more than 6 people socially is allowed whether the gathering is indoor or outdoor.

The government reminds the public to do the 3 things that would minimise or prevent the spread of the coronavirus COVID-19.

  • Wash your hands for 20 seconds
  • Wear a face covering in confined spaces
  • Stay 2 metres away from people you don’t live with.

Read the press release here.

Companies House filings during COVID-19 pandemic

Companies House created an interim paperless filing service to accept documents which would normally require a live signature. You can easily upload your documents to Companies House online platform.

You are also encouraged to use the WebFiling service to submit the following documents to Companies House.

For this purpose, you would require your company’s authentication code to file online. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.

If you require help with your company’s filings, contact Our accountants. They will be more than happy to assist you.

AD07 to notify discontinuance of overseas branch register

You must complete the form AD07 to notify discontinuance of overseas branch register with Companies House.

Information required to complete the form AD07

You would require the following information to complete the AD07 to notify discontinuance of overseas branch register with Companies House.

Section 1: Company details

Fill in your company number. You can get your company number from the Companies House website. It is also printed on your certificate of incorporation or certificate of change of name.

Section 2: Transferred entries

By signing this form, you are giving notice that your overseas branch register of members has been discontinued. At the same time, you must let Companies House know what you do with your overseas branch register.

You must tick one option only, where your overseas branch register have been transferred to:

  • Another overseas branch register kept in the same country or territory
  • The main register.

Section 3: Signature

You must sign the form. The person signing the form AD07 must hold the position of either as Director or Secretary or Person authorised or Liquidator or Administrator or Administrative receiver or Receiver or Receiver manager or Charity Commission receiver and manager or CIC manager or Judicial factor.

If you are filling in the form on behalf of a Societas Europaea (SE), please
delete ‘director’ and insert details of which organ of the SE the person
signing has a membership.

For the Person authorised, you must comply with either section 270 or 274 of the Companies Act 2006.

Where to send your AD07

You may send your completed AD07 form to one of the following Companies House offices.

For companies registered in England and Wales:

The Registrar of Companies, Companies House,
Crown Way, Cardiff, Wales, CF14 3UZ.
DX 33050 Cardiff.

For companies registered in Scotland:

The Registrar of Companies, Companies House,
Fourth floor, Edinburgh Quay 2,
139 Fountainbridge, Edinburgh, Scotland, EH3 9FF.
DX ED235 Edinburgh 1
or LP – 4 Edinburgh 2 (Legal Post).

For companies registered in Northern Ireland:

The Registrar of Companies, Companies House,
Second Floor, The Linenhall, 32-38 Linenhall Street,
Belfast, Northern Ireland, BT2 8BG.
DX 481 N.R. Belfast 1.

Companies House filings during COVID-19 pandemic

Companies House created an interim paperless filing service to accept documents which would normally require a live signature. You can easily upload your documents to Companies House online platform.

You are also encouraged to use the WebFiling service to submit the following documents to Companies House.

For this purpose, you would require your company’s authentication code to file online. The authentication code is the electronic equivalent of your company’s director(s) signatures. Hence, you must keep it safe.

If you require help with your company’s filings, contact Our accountants. They will be more than happy to assist you.

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